Library Regulations

1. Opening Hours

The Library opening hours are determined by the College Librarian according to the demand for library use and the availability of manpower. Opening hours are displayed at all library entrances and on the Library Website.

 

2. Admission

2.1 HSMC Library is open to HSMC students and staff, visitors and borrowers with valid library cards. All eligible users should obtain appropriate College Identity Cards from the College’s issuing unit(s) for the purpose of admission to the Library.

2.2 Library users are admitted upon the presentation of valid Library user cards issued by the College. These cards are not transferable.

 

3. Borrowing Services

3.1 Borrowing services will be offered at the Library service counters upon the presentation of valid Library user cards. Library materials cannot be taken out of the Library if not properly charged out. Library circulating materials could also be borrowed or returned using self-check machines.

3.2 Borrowers must use their own cards for borrowing. Loss of Library user cards should be reported to the College’s issuing unit(s) for card replacement.

3.3 Library cards may be issued to libraries with reciprocal borrowing privileges.

 

3.4 Patron Quota

Patron Types Loan Quota Loan Period Renewal (except Course Reserve & Special Collections) HOLD
Total Quota Quota for Course Reserve/ Special Collections Circulation Collection Multi-media Collection Back Issue Periodicals Course Reserve Collection Special Collections (except ‘Gao Xingjian Collection’)
Academic Staff, Emeritus Professor, & Research Assistant, Postdoctoral Fellow, Senior Management & Heads of Administrative and Academic Support Offices 100 5 150 days 3 days 3 days 2 hours 2 hours (Library Use Only) 1 10
Postgraduate Student 50 5 60 days 3 days 3 days 2 hours 2 hours (Library Use Only)
Undergraduate Student, Exchange Student, Management and Support Staff, Visiting Scholar Appointed by School/Department 30 5 28 days 3 days 3 days 2 hours 2 hours (Library Use Only)
Visiting Student 10 5 28 days 3 days 3 days 2 hours 2 hours (Library Use Only) N.A. N.A.

The last return time of all Library Collections will be the 30 minutes before the Library closed.

 

3.5 Returns

3.5.1 Library materials must be properly returned at appropriate Library Service Counters or Self-check machines.

3.5.2 Book can be returned to the BOOK DROP during Library closing hours. However, closed access items and multi-media items cannot be returned using BOOK DROP.

3.5.3 Multi-media items must be returned to the 2/F of the Library. Closed access items must be returned to the corresponding Library Service Counter from which they are borrowed.

 

3.6 Renewals

All borrowed items except reserve materials can be renewed once provided that no other borrowers request for the same items.

 

3.7 Recalls

3.7.1 All items borrowed in Circulation Collection are subject to recall once requested by another user.

3.7.2 The loan period will then be shortened and the item has to be returned within 14 days from the date of recall. To ensure the use period of 14 days, items that are due within 14 days will not be recalled.

3.7.3 Borrowers who receive recall notices are responsible for returning their borrowed items on or before the recall due dates.

 

3.8 Reservation

3.8.1 Borrowers can reserve loan items in the Circulation Collection according to the respective Loan Quotas. Pick-up notices will be sent via users’ campus email accounts.

3.8.2 Reserved items held at Library service counter must be picked up within 2 opening days, otherwise they will be passed to fill the next request or returned to the shelves.

 

3.9 Fines

Overdue notice will be sent to the borrowers when an item is found to be overdue in the Library system. Users are responsible for checking their emails and own circulation records from the Library system. Non-receipt of the overdue notices will not be accepted as an excuse for waiving or reducing the overdue fines.

3.9.1 Fines will be charged for late return library materials as below:

Categories Fine Rate Maximum Fine
Circulating Materials HK$1 per opening day HK$100 per item
Multi-media Materials HK$2 per opening day HK$100 per item
Back Issue Periodicals HK$2 per opening day HK$100 per item
Recall Materials HK$1 per opening day HK$100 per item
Reserve Materials HK$2 per opening hour HK$100 per item
CUHK/HKBU/Hong Kong Shue Yan University’s Reader Card HK$50 per opening day HK$100 per card
HKUST Library Card HK$50 per opening day HK$100 per card
HKU Library Card HK$50 per opening day HK$100 per card
HKBU Library Card HK$50 per opening day HK$100 per card

3.9.2 Transcripts or other academic documents will be withheld until all outstanding fines have been settled.

 

3.10 Loss, Assumed Loss and Damage Items

3.10.1 Borrowers are held responsible for any loss or damage of the items they borrowed and will be charged accordingly. The overdue fine incurred, if any, and a fine equivalent to the full cost of replacing the items plus HK$50 processing fee per item will be claimed through the Finance Office.

3.10.2 If a lost item is later found or returned to the Library before billing, it is considered to be officially returned on the day it is found or returned. Overdue fine will be calculated up to the day of the item is officially returned.

3.10.3 Any library material which has reached the maximum overdue fine of HK$100 and not yet returned by borrower will be assumed as lost.

3.10.4 User will be charged according to overdue fine incurred, if any, a fine equivalent to the full cost of replacing the items plus HK$50 processing fee will be claimed through Finance Office.

3.10.5 If an Assumed Loss item is later found or returned to the Library before billing, it is considered to be officially returned on the day it is found or returned. Overdue fine will be calculated up to the day of the item is officially returned.

3.10.6 Request for refund will not be considered once payment is made.

3.10.7 All Assumed Loss items remain the property of the Library.

Summary of Fines for Loss, Assumed Loss and Damage Items

Categories Fine Rate Remarks
Lost or Damage Item

Full cost of the item to be replaced

+ Overdue fine if any

+ HK$50 processing fee

  • Any material which has been reported lost or damaged by borrowers
  • Use average book price for item if cost unknown
  • Fine will be claimed through Finance Office
Assumed Loss

Full cost of the item to be replaced

+ Maximum overdue fine (HK$100)

+ HK$50 processing fee

  • Any material which has reached the maximum overdue fine and has not been returned
  • Use average book price for item if cost unknown
  • Fine will be claimed through Finance Office
CUHK Library Reader’s Card

Cost of replacement (HK$50)

+ HK$50 processing fee

N/A
HKBU Reader’s Card

Cost of replacement (HK$20)

+ HK$50 processing fee

N/A
Hong Kong Shue Yan University Library Reader’s Card

Cost of replacement (HK$0)

+ HK$50 processing fee

N/A
HKUST Library Card

Cost of replacement (HK$100)

+ HK$50 processing fee

N/A
HKU Library Card

Cost of replacement (HK$150)

+ HK$ 50 processing fee

N/A
HKBU Library Card

Cost of replacement (HK$20)

+HK$50 processing fee

N/A
 

 

3.11 Library User Conduct

In order to provide a pleasant physical environment for study and research, all library users are requested to observe the following:

3.11.1 Keep the voice down at all time in the Library. Designated Quiet Study Zones are located on the ground and first floors.

3.11.2 Silence their cell/smart phones or any ringing devices prior to entering the Library.

3.11.3 Food and Beverages are not allowed in the Library.

3.11.4 Safeguard their personal belongings. The Library is not responsible for the safe keeping of any unattended personal belongings.

3.11.5 All library users may be requested to show the contents of their bags, cases and other kinds of receptacles when they activate the security alarm at the library exit or on request by library staff.

3.11.6 Due to high demand of seats in the Library, reservation of seats by placing library materials and/or personal belongings on tables and seats in the Library is not allowed.

3.11.7 Any requests for filming and photograph taking should be made at the Library Services Counters during office hours of the Library.

 

3.12 Pay Attention to Copyright Guidelines

Any photocopying to be made in the library can only be used for the teaching and learning purposes. In case any unauthorized photocopying takes place, this Library has the right to disallow immediately the user from making any copy and shall hold the user liable on an indemnity basis for any claims, liabilities, costs and damages this Library and/or the Hang Seng Management College may suffer as result of such infringement. Excessive or systematic downloading of electronic resources in the Library is also strictly prohibited.

 

4. Loss of Library Privileges

Library privileges will be suspended if borrowers fail to comply with Library Regulations.

4.1 Borrower who has not paid maximum fines of HK$100 on overdue items or library materials lost while on loan to them will lose the Library privileges. Borrowing privileges will be resumed only when the owed fine has been paid and the borrowed item in question has been returned.

4.2 Library materials may not be taken away from the Library unless they have been properly charged out. Users who have been discovered mutilating library materials or carrying out non-issued library materials may be suspended from using the Library for a set period of time.

4.3 Any user who violates any of the Library Regulations in any way which may interfere with the convenience of other users of the Library or with the normal routine of the Library may have the privileges suspended for a set period of time.

 

5. Special Rules

5.1 The College Librarian may make special regulations regarding admission to and use of particular areas of the Library as and when is required.

5.2 The College Librarian may make any special rules or amend any of the Library Regulations as deemed appropriate for the proper management of the Library.

5.3 Loan quota, loan period and loan rules are subject to be updated from time to time by the Library in light of borrowing demand and proper management of library services.

 

6. Further Review on Library Regulations

Library will keep the Regulations under review. Amendments will be made from time to time and subject to reviewed by Library and Library Resources Committee (LLRC) Members.

 

Last update: 31 July 2017