Fines, Loss and Damage Library Materials

Fines

Overdue notice will be sent to the borrowers when an item is found to be overdue in the Library system. Users are responsible for checking their emails and own circulation records from the Library system. Non-receipt of the overdue notices will not be accepted as an excuse for waiving or reducing the overdue fines.

Fines will be charged for late return library materials as below:

Categories Fine Rate Maximum Fine
Circulating Materials HK$1 per opening day HK$100 per item
Multi-media Materials HK$2 per opening day HK$100 per item
Back Issue Periodicals HK$2 per opening day HK$100 per item
Recall Materials HK$1 per opening day HK$100 per item
Reserve Materials HK$2 per opening hour HK$100 per item
CUHK/HKBU/Hong Kong Shue Yan University’s Reader Card HK$50 per opening day HK$100 per card
HKUST Library Card HK$50 per opening day HK$100 per card
HKU Library Card HK$50 per opening day HK$100 per card
HKBU Library Card HK$50 per opening day HK$100 per card

Transcripts or other academic documents will be withheld until all outstanding fines have been settled.

Loss, Assumed Loss and Damage Items

  • Borrowers are held responsible for any loss or damage of the items they borrowed and will be charged accordingly. The overdue fine incurred, if any, and a fine equivalent to the full cost of replacing the items plus HK$50 processing fee per item will be claimed through the Finance Office.
  • If a lost item is later found or returned to the Library before billing, it is considered to be officially returned on the day it is found or returned. Overdue fine will be calculated up to the day of the item is officially returned.
  • Any library material which has reached the maximum overdue fine of HK$100 and not yet returned by borrower will be assumed as lost.
  • User will be charged according to overdue fine incurred, if any, a fine equivalent to the full cost of replacing the items plus HK$50 processing fee will be claimed through Finance Office.
  • If an Assumed Loss item is later found or returned to the Library before billing, it is considered to be officially returned on the day it is found or returned. Overdue fine will be calculated up to the day of the item is officially returned.
  • Request for refund will not be considered once payment is made.
  • All Assumed Loss items remain the property of the Library.

Summary of Fines for Loss, Assumed Loss and Damage Items
Categories Fine Rate Remarks
Lost or Damage Item Full cost of the item to be replaced
+ Overdue fine if any
+ HK$50 processing fee
  • Any material which has been reported lost or damaged by borrowers
  • Use average book price for item if cost unknown
  • Fine will be claimed through Finance Office
Assumed Loss Full cost of the item to be replaced
+ Maximum overdue fine (HK$100)
+ HK$50 processing fee
  • Any material which has reached the maximum overdue fine and has not been returned
  • Use average book price for item if cost unknown
  • Fine will be claimed through Finance Office
CUHK Library Reader’s Card Cost of replacement (HK$50)
+ HK$50 processing fee
N/A
HKBU Reader’s Card Cost of replacement (HK$20)
+ HK$50 processing fee
N/A
Hong Kong Shue Yan University Library Reader’s Card Cost of replacement (HK$0)
+ HK$50 processing fee
N/A
HKUST Library Card Cost of replacement (HK$100)
+ HK$50 processing fee
N/A
HKU Library Card Cost of replacement (HK$150)
+ HK$ 50 processing fee
N/A
HKBU Library Card Cost of replacement (HK$20)
+HK$50 processing fee
N/A

Loss of Library Privileges

  • Library privileges will be suspended if borrowers fail to comply with Library Regulations.
  • Borrower who has not paid maximum fines of HK$100 on overdue items or library materials lost while on loan to them will lose the Library privileges. Borrowing privileges will be resumed only when the owed fine has been paid and the borrowed item in question has been returned.
  • Library materials may not be taken away from the Library unless they have been properly charged out. Users who have been discovered mutilating library materials or carrying out non-issued library materials may be suspended from using the Library for a set period of time.
  • Any user who violates any of the Library Regulations in any way which may interfere with the convenience of other users of the Library or with the normal routine of the Library may have the privileges suspended for a set period of time.

Last Update: 1 September 2016

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